Austin Veterans Day Parade & Ceremony Planning Meeting March 2016

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Austin Veterans Day Parade & Ceremony Planning Meeting March 2016
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Travis County & City of Austin Texas Veterans Day Parade says
Wednesday, March 9, 2016 at City of Austin, City Hall; first floor, Executive Session Room 12:00 p.m.

We will be continuing the discussion on the make up of the board and electing/appointing those members to start the process. Below are the minutes/discussion points from our last meeting in which we discussed the various positions to be filled. Since that time we have found a fiscal agent that will handle the account and the tax exempt certificate and PR/Media relations position. We are looking forward to everyone showing up and helping to get this kicked off and having a great event this November. By the way we have also received a commitment from Bob Cole to be the emcee at the Capital this year.

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Veterans Day Parade Committee Meeting 2-4-2016
• As far as last year, everything went off with out a hitch
• Lots of compliments
o 50 emails
49 pos
1 neg
• Touched on confederate flag
o Mounted a cam nothing showed
o I interacted with KEYE advised I saw nothing/no disturbance
• Need to become an organization to become tax exempt
• Proposed committee structure
o Finance Officer
Day to day monitor of expenses and income
Prior was Raymond Diaz, Possible Contact for help
Establishment of Bank account and sending proper docs to proper people/organizations
Establish a Active Non Profit Org.
Set up of Bylaws and Constitution of our Org.
I will send out these Notes to Bob Campos
• Sub Chair Possibility “Fundraiser Chair”
o City, county & State Liaison
Coordinate with City, County and State officials/Law Enforcement
• Sub Chair City
• Sub Chair County
• Sub Chair State
o Organization Coordinator
Receive Apps from Participants
Finalize March Order
Check in of Participants day of Parade
Work with Finance Officer with Parade Fees Deposits
o Media Contact
Maintains Website, All Social Media outlets, News Personnel
Notify Downtown Business/Flyer on Meters
Marketing/Promos outreach Ashley Kamrath
Domain name is protected
Mark will be limited in support
Name Change?
• “Austin Veterans Day Parade”
• Austin Mayor Steve Adler Supports
o Huge Support from Austin, Texas - Your City Government
• We need to change the W-9 process
o For tax purpose, no one ever really asked for tax stuff….just Brown’s Distro….
• Wednesday, March 9th City of Austin, City Hall; first floor, Executive Session Room. 12:00 Noon
• Bob please make a remark about providing backgrounds of Chair Postions….
• Per Olie a “Voting Member” of this Committee is a person that has been in the parade as a rep of the group involved. The Group/Org has paid fees the prior year.
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By: Travis County & City of Austin Texas Veterans Day Parade

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