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[title]1 Definitions
1.1 "Competition" means any promotion, prize draw, giveaway or competition operated by Time Out South Africa, including but not limited to those Competitions operated by Time Out South Africa on behalf of its sponsors;
1.2 "Time Out South Africa" means Time Out South Africa, a platform owned by Sundial Publishing Proprietary Limited (registration number 2024/569391/07). This includes Time Out Cape Town, Time Out Johannesburg, Time Out Durban, Time Out Pretoria, and any other Time Out South Africa property to be launched in the future;
1.3 "Personal Information" means personal information as defined in POPIA;
1.4 "POPIA" means the Protection of Personal Information Act 4 of 2013;
1.5 "Process"/ "Processing" has the same meaning assigned thereto in POPIA;
1.6 "Rules" means these terms and conditions including specific terms and conditions, rules or entry instructions published on the Time Out South Africa network of websites or in any media which features a competition (e.g. on-air messages, social media).
1.7 "you", "your" means the person who has entered into a Competition.
2 Introduction
2.1 You must take time to read these Rules carefully and make sure you understand the Rules before entering any Competition. You must pay special attention to all text in bold.
2.2 These Rules shall be binding on you when you enter any Competition.
2.3 You do not have to pay anything or buy anything to be able to participate in any Competition.
2.4 Incomplete, incorrect or indecipherable entries will be void.
2.5 Time Out South Africa reserves the right, in its reasonable discretion, to add to, amend, or waive any of the Rules on reasonable notice to you, including but not limited to extending or reducing the duration of a Competition, and giving clues.
3 Eligibility to enter Competitions
3.1 In order to qualify as an entrant, you must –
3.1.1 be a resident of South Africa and in possession of a valid identity document;
3.1.2 be at least 18 years old; and
3.1.3 provide correct and full personal details when entering the Competition.
3.2 Automated entries or syndicated entries are prohibited, and any use of such devices or schemes will cause disqualification of all such entries.
Time Out South Africa, its distributors, retailers, advertising and promotional agencies, directors, partners, employees, agents, consultants, subcontractors, and their respective spouses, life partners, business partners or immediate family members are not eligible to participate in any Competition.
3.3 Unless otherwise stated –
3.3.1 only one entry per person will be permitted. Multiple entries from one person will cause disqualification;
3.3.2 entries are limited to one entry per e-mail address, social media handle, or telephone number. In all competitions, contestants will be randomly selected. This is generated using an online portal which randomises the pool of entries.
3.4 Time Out South Africa reserves the right at its sole discretion to disqualify any individual who tampers with the entry process or who provides false information.
3.5 A person may not win more than one prize within a three-month period following the first win. Time Out South Africa reserves the right to withhold prizes from any such person, and to reclaim any such prize if a breach of this Rule is subsequently discovered.
4 Health and Safety
4.1 By entering a Competition, you confirm and warrant that, to the best of your knowledge and belief, your general state of health is good and you have no medical condition that could be adversely affected by strenuous exercise or any of the events or activities planned or reasonably expected to be involved in the Competition. You confirm that you are not taking any medication at present and will not take any medication during the Competition, which may be affected by your participation in the Competition.
4.2 You must take all reasonable steps to ensure your own health and safety when taking part in any events or activities forming part of the Competition or the Prize. Any behaviour or act or conduct by you which Time Out South Africa considers to pose any medical, security or safety risk (including without limitation any abusive behaviour, whether physical or psychological) will lead to your immediate disqualification.
4.3 You must notify Time Out South Africa of any medical or other condition which may mean that you are unfit for travel or participate in the Competition as soon as you become aware of such a condition. Time Out South Africa reserves the right to forfeit your place in the Competition or the prize (without liability or compensation) if, in its opinion, you may expose yourself or others to risk of illness or injury or to the cancellation, disruption, or curtailment of the Competition.
4.4 You agree not to carry on your person (or in your possession or control) or to purchase or consume during the Competition any illegal substance. You acknowledge and agree that alcohol consumption will only be allowed with the express prior consent of Time Out South Africa and the health and safety team, who will have full authority to direct that you shall not consume any more alcohol.
4.5 You agree to comply with all directions of Time Out South Africa or Time Out South Africa’s representatives in respect of health and safety. Failure to do so may lead to immediate disqualification, or immediate withdrawal of the prize at Time Out South Africa's sole discretion.
5 Prizes
5.1 The decision of the judge of each Competition will be final in all matters relating to a Competition. Once the prize has been handed over in terms of these Rules, the results of the Competition are final in all respects and no correspondence or negotiation will be allowed.
5.2 Time Out South Africa will be entitled to interview you, request proof of entry, verification of identity and of address. If you refuse to provide any of these details or participate in or answer all questions raised in any interview without good reason then your place in the Competition will be treated as invalidated and the prize may be withdrawn.
5.3 Time Out South Africa will use all reasonable endeavours to notify prize winners via email, social media or telephonically within 24 hours (1 day) of the prize winner being drawn. Time Out South Africa undertakes to try at least three (3) times to notify the prize winner(s).
5.4 If prize winners do not collect their prizes after having been notified as set out above, Time Out South Africa will have the right to do with the prize whatever Time Out South Africa may deem to be reasonably fair.
5.5 If Time Out South Africa cannot continue with the Competition for any reason beyond its reasonable control, including errors in publication, printing, production, or distribution, or if it is required by applicable laws, Time Out South Africa may end the Competition on condition that –
5.5.1 no prize winners have been determined; and
5.5.2 reasonable notice has been given beforehand to all entrants.
5.6 If the Competition is ended as set out above, no entrant will have any claim of any nature whatsoever against Time Out South Africa, unless Time Out South Africa has acted with gross negligence or fraudulent intent.
5.7 The prize awarded in any Competition -
5.7.1 cannot be transferred and will only be handed over if all details given are factually correct;
5.7.2 will not be exchanged for cash amounts or for any prize other than the prize offered in that Competition;
5.7.3 may be replaced by another prize of the same commercial value if the original prize is not available for any reason beyond Time Out South Africa's reasonable control.
5.8 No prizes will be transported and/or delivered to the prize winner’s place of residence (unless otherwise agreed), and Time Out South Africa will not be liable for any travel, transport, accommodation, or any other costs associated with prizes (unless otherwise stipulated).
6 Holiday Prizes
6.1 Prizes must be taken in accordance with the dates and destinations and number of passengers specified by Time Out South Africa. There will be no alternative destination.
6.2 Holidays are always subject to availability. You must hold a valid passport with at least 6 months’ further duration and no visa restrictions on your ability to travel to the relevant destination. Your Competition entry will be invalid if you do not.
6.3 Holidays are not available to persons under the age of 18 unless otherwise stated in the specific terms and conditions of a Competition. Children under 18 years of age must obtain written consent from a parent or guardian and cannot travel unless accompanied by an adult over the age of 18.
6.4 All holidays must be taken within 6 months of the date of the Competition (unless agreed with Time Out South Africa or otherwise stated in the specific terms and conditions for the Competition) or will be deemed invalid.
6.5 You must comply with the terms and limitations of any travel insurance policy offered as part of the prize, relating to the holiday. Where no insurance is offered, you are responsible for obtaining adequate travel insurance.
6.6 You must comply with the terms and conditions of the airline and other transportation and venues involved in the Competition or the prize. There may be additional terms and conditions imposed by the provider of the prize which must be complied with and Time Out South Africa will not be responsible for your failure to comply with such terms and conditions. In particular, you must comply with all health and safety guidelines and instructions and all applicable legal and regulatory requirements.
6.7 You are not entitled nor authorised in any way to commit Time Out South Africa to any contract, expense or cost entered into or incurred without its advance written acceptance of the same.
6.8 Passport control and in-country authorities will reserve the right to refuse entry. If you are refused passage and or entry/exit to or from the country being visited, any additional costs incurred will be your sole responsibility.
6.9 Any flights, other transport, airport details, accommodation or other aspects of the prize, dates and times quoted by Time Out South Africa or its agents are for guidance only and are subject to change without notice with no liability arising. You must have sufficient financial resources to meet any financial commitment which you may incur in connection with the prize beyond those included in the prize itself. This includes and without limitation, transfers to your respective airports (local and international), meals and drinks.
6.10 You must comply with and are responsible for attending to any inoculation and health regulations or visa requirements required for your destination.
7 Ticket give-aways and other complimentary activities
In the case of prizes in the form of free tickets or invites to special events, ticket holders/winners shall be bound by and comply with the event promoter’s terms and conditions together with those set out on the ticket and the rules and regulations of the venue.
8 Voting
For Competitions involving online voting, entrants must register a valid email address to be entitled to vote. Only one vote for each valid email address will be accepted. Time Out South Africa reserves the right to disqualify multiple votes.
9 Disqualification of Entries and Cancellation of the Competition
9.1 You acknowledge that the interests and good reputation of Time Out South Africa are paramount and Time Out South Africa may, at its reasonable discretion, withdraw a place or require you to cease to have any involvement in the Competition if it believes it is in the best interests of Time Out South Africa (or its sponsors) to do so.
9.2 Time Out South Africa reserves the right to immediately withdraw your place on the Competition or the prize if it believes you to be in breach of any of your obligations, or representations and warranties, under the Rules or if you otherwise conduct yourself in a manner which is inappropriate or unsuitable (as determined in the reasonable discretion of Time Out South Africa). You shall be responsible for any additional costs in this respect (including the costs of your early return back to the country, if necessary).
9.3 In the event of disqualification, Time Out South Africa reserves the right to select another entrant to take part in the Competition.
10 Confidentiality
10.1 You undertake not at any time to disclose, reveal, communicate or otherwise make public any Personal Information relating to Time Out South Africa, its business, personnel, servants, agents or officers to anyone.
11 Publicity
10.1 When prize winners accept their prize, they may choose not to be identified and may refuse to have their photograph taken and published on Time Out South Africa’s network of websites.
11.1 If the prize winner has given his/her consent, Time Out South Africa has the right to publish the winner's name and photographs (at no fee) in any media, including advertising, promotional, print, point-of-sale or public relations material. The nature of these publications will be determined at the sole discretion of Time Out South Africa.
11.2 You shall not without the specific prior written consent of Time Out South Africa publish or disclose any information in connection with the Competition or the prize (in particular, without limitation, to a representative of the media, in whatever form). You shall not be entitled to give interviews or be involved in articles or reports in respect of the Competition or the prize with any third party. All rights in relation to the Competition and your involvement therein shall vest exclusively with Time Out South Africa.
12 Intellectual Property
12.1 Unless otherwise stated, Competition entries will not be returned to you.
12.2 If you have provided your written consent, as contemplated above, in respect of copyright and other intellectual property rights in any Competition, your entry into the Competition, and your involvement in the Competition (including, without limitation, all interviews, pictures, audio, audio-visual, whether your appearance is featured or incidental) in all media and technology (the “Products”), you: (a) hereby grant to Time Out South Africa a non-exclusive, royalty-free perpetual worldwide licence to use any such copyright and other intellectual property rights in any and all media to the extent Time Out South Africa deems it appropriate; and (b) agree, at Time Out South Africa’s request, to assign to Time Out South Africa the entire such copyright and other intellectual property rights (including without limitation where such Products are not in existence at the date of this agreement, by way of present assignment of future copyright) and you agree to do all such acts as may be reasonably requested of you by Time Out South Africa to effect the assignment under this clause and you agree that the licence and, if applicable, any assignment shall include the right for Time Out South Africa to alter, edit, compile, amend or otherwise adapt such Products and/or use such Products in conjunction with any other material and to use, distribute and/or broadcast such Products in all media and all formats (including transmission by way of analogue transmission, digital audio broadcasting, internet, satellite, television, film, cable or telephony) and the right to sub-license such rights to any other persons, in each case for such purposes as Time Out South Africa may in its sole discretion determine.
12.3 Any information submitted by you relating to a Competition must be personal and related specifically to you. You warrant that any information which you submit to Time Out South Africa will not infringe the intellectual property, privacy or any other rights of any third party, and will not contain anything which is libellous, defamatory, obscene, indecent, harassing or threatening. Time Out South Africa reserves the right, but not the obligation, to screen, filter and/or monitor information provided by you and to edit, refuse to distribute or remove such information.
12.4 By entering any Competition and submitting any material or Products you warrant to Time Out South Africa that: (a) you own or are licensed in respect of the Products submitted as part of the Competition conditions and that you have the right, power and authority to grant the rights set out in these Terms; (b) Time Out South Africa is free and able to use the Products in accordance with and in the manner set out in any relevant terms; (c) you agree to waive any moral rights you may have in the Products and have obtained a waiver or all applicable moral rights in the Product and further have obtained all consents and permissions in respect of the Product; (d) the Products do not violate any applicable law or regulation (including any laws regarding anti-discrimination or false advertising); (e) the Products are not defamatory, trade libellous, unlawfully threatening or unlawfully harassing; (f) the Products are not obscene or pornographic; and (g) the Products do not, to the best of the your knowledge, contain any viruses or other computer programming routines that are intended to damage, detrimentally interfere with, surreptitiously intercept or expropriate any system, data or personal information.
12.5 The entrant to a Competition is the individual submitting the media (i.e. the person who owns the cellphone, telephone or who can be reached at the relevant email address). If the person(s) whose image is captured in any images, videos or other media is different to the person submitting the media, the person featured in the image shall have no claim to the prize or any part thereof.
12.6 You must ensure that any other person or persons whose image has been used in the relevant Products has given valid consent for the use of their image or has waived any rights they may have in the images, videos or other media submitted. Failure to adequately demonstrate this consent to the satisfaction of Time Out South Africa may result in your disqualification from the Competition and forfeiture of any prize.
12.7 For the avoidance of doubt, all rights in the name and title of the Competition and the format rights for the Competition will vest exclusively in Time Out South Africa for its own use (in its sole discretion).
13 Security safeguards
13.1 Time Out South Africa is committed to securing the integrity and confidentiality of entrants' Personal Information in its possession or under its control by –
13.1.1 taking appropriate, reasonable technical and organisational measures to prevent loss of, damage to or unauthorised destruction of Personal Information, and unlawful access to or Processing of Personal Information; and
13.1.2 ensuring that any operator or anyone Processing Personal Information on behalf of Time Out South Africa will process such information only with the knowledge or authorisation of Time Out South Africa, and treat Personal Information which comes to their knowledge as confidential and not disclose it, unless required by law or in the course of the proper performance of their duties.
14 Submission and collection of Personal Information
14.1 You acknowledge and agree -
14.1.1 that by entering into any Competition, Personal Information may have to be submitted and that all the Personal Information possessed by Time Out South Africa is collected through your entry into the Competition;
14.1.2 to grant Time Out South Africa the right to use or process any information, data, materials or other content you provide for purposes of your participation in a Competition in accordance with applicable laws; and
14.1.3 that information submitted will affect the quality of Personal Information obtained as well as the security in and integrity of Personal Information retained by Time Out South Africa.
14.2 Time Out South Africa collects, retains and Processes Personal Information for the following purposes -
14.2.1 to allow entry into a Competition;
14.2.2 to process your entry and any requests;
14.2.3 to provide personalised content and information and enhance entrants' experiences;
14.2.4 to analyse entries to Competitions;
14.2.5 for market research, project planning, troubleshooting problems, detecting and protecting against error, fraud or other criminal activity; and
14.2.6 for general historical, statistical and research activity.
14.3 Time Out South Africa shall retain records of personal information only for as long as necessary to achieve the purpose for which it was collected or processed unless-
14.3.1 retention of the record is required or authorised by law;
14.3.2 Time Out South Africa reasonably requires the information for lawful purposes related to its functions of activities.
14.4 Data collected may be shared with the prize sponsor company, but will not be sold or passed on to Third parties. By entering a competition the entrant has agreed to receive promotional material from selected partners.
15 Withdrawal of consents and requests for information and records
15.1 You are entitled to withdraw any consent to process your Personal Information.
15.2 If you withdraw your consent to Process Personal Information, you should cease any participation in the Competition forthwith. Any further participation will result in a renewed consent due to the binding nature of these Rules.
15.3 You are entitled to request-
15.3.1 on proof of identity, confirmation as to whether Time Out South Africa possesses any Personal Information pertaining to you;
15.3.2 on proof of identity, a record or a description of the Personal Information about you, including information about the identity of all third parties who currently have or have had, access to the Personal Information; and
15.3.3 generally, any record Time Out South Africa may hold and is required to disclose to you in terms of the Promotion of Access to Information Act 2 of 2000.
15.4 You may request Time Out South Africa to –
15.4.1 correct or delete information that is inaccurate, irrelevant, excessive, out of date, incomplete, misleading or obtained unlawfully;
15.4.2 destroy or delete a record of personal information about you that Time Out South Africa is no longer authorised to retain in terms of applicable laws.
16 INDEMNITY AND EXCLUSION OF LIABILITY
12.1 To the extent legally permissible and unless Time Out South Africa acted with gross negligence or fraudulent intent –
16.1.1 Time Out South Africa assumes no liability whatsoever for any direct or indirect loss or damage arising from, in connection with or as a result of your participation in the Competition;
16.1.2 Time Out South Africa will not be liable in the event of incorrect or late entries or entries not received as a result of network incompatibility, technical faults, or otherwise;
16.1.3 you indemnify Time Out South Africa against any claims of any nature arising from, in connection with or as a result of your participation, in any way whatsoever, in the Competition;
16.1.4 Time Out South Africa is not liable for any delay, nullification, change or substitution, or partial or total inability to execute any part or the whole of the Competition due to force majeure, war, acts of terrorism, accident, fire, flood or any other natural disaster, strike or any other political crisis.
16.2 Should Time Out South Africa or its agents become aware of any fraud, dishonesty, deceit or similar action undertaken in connection with the Competition or otherwise, or any act or omission which might (in Time Out South Africa’s opinion, which shall be final) have an adverse effect on the Competition, Time Out South Africa (or any of its radio stations), reserves the right in its discretion (without notice to you and/or without giving reasons) to (i) forfeit your place on the Competition; or (ii) withdraw the prize(s).
16.3 It is agreed and accepted by you that Time Out South Africa shall have no liability whatsoever in respect of Competitions operated by third parties and featured on web and social media sites. The relevant third party will be responsible for the fulfilment of the Competition. Time Out South Africa accepts no responsibility for the acts or omissions of such third parties.
16.4 You agree to indemnify Time Out South Africa and its employees against all costs, losses, damages, expenses and liabilities (including for loss of reputation and goodwill and professional advisors fees) suffered as a result of a breach by you of your obligations under the Rules or in any way in connection your failure to follow Time Out South Africa’s reasonable instructions with regard to your entry into the Competition or accepting the prize.
16.5 You acknowledge that the internet is not a secure medium and information submitted to competitions hosted on websites owned or controlled by Time Out South Africa may be accessed by third parties. Time Out South Africa accepts no liability for loss resulting from your entry to an online Competition.
17 General
17.1 These Terms shall be governed and construed in accordance with the laws of South Africa.
17.2 No variation of these Rules is effective unless approved by an authorised representative of Time Out South Africa in writing.
17.3 The failure to exercise or delay in exercising a right or remedy provided hereunder or by law does not constitute a waiver of the right or remedy or waiver of other rights or remedies.
17.4 These Rules are not intended to nor shall create any rights, entitlements, claims or benefits enforceable by any person that is not a party to them.
17.5 If any provision of the Rules is held by any competent authority to be invalid or unenforceable in whole or in part that part shall be severed from other terms and conditions and the validity of the other provisions of the Rules and the remainder of the provision in question shall not be affected.